HR staff play a crucial role in your organization that affects your employees in many ways, and in smaller organizations, they usually have to be a jack of all trades. This puts a lot of pressure on your HR team to support employees while still managing and keeping the integrity of other projects, especially if employees are constantly coming to you with small, tedious tasks.
Let's face it— there aren't enough hours in the workday for you to accomplish all of your HR responsibilities.
Monotonous tasks like providing T4s, updating contact information, and responding to vacation inquiries takes time away from your team and prevents them from focusing on more important tasks. Employees then have to wait a long time to get answers because your department is small and always busy. It's a never ending cycle that creates inefficiencies, inaccuracies, and ultimately a huge headache for your HR team.
Does this ring a bell? If so, we've got the perfect fix to help your organization become more efficient and reduce the workload burden on your HR team.
If you aren't sold yet, keep reading. We've identified some of the many benefits a workforce management solution can bring to your organization and how it can take a load off your HR team:
1. ACCESS TO INFORMATION ANYWHERE, ANYTIME
With an integrated all-in-one solution, employees can access and edit their personal information online instead of relying on your HR team to do it for them. Employees have access to a variety of information regarding their position and role, including schedules, personal contact information, links to employee forms, vacation dates, payroll information— the list goes on.
Whether it's from their office desktop computer or their cell phone on the road, employees can access their information anytime, anywhere. Cutting out your HR team as the middle man for these smaller tasks makes everyone's lives easier, and allows your HR team to focus on more strategic deliverables.
2. EVERYTHING LIVING IN ONE PLACE
If you don't have an integrated solution, your employees are forced to log on to many different systems to get the information they need. When they can't remember where to find certain information or forget their password, they'll come knocking on HR's door to do it for them.
Think of it as a one stop shop for all your HR needs. Employees can access information to help them do their job more effectively, including accessing their schedules online, bidding on open or available shifts, requesting vacation time according to their time off allowances, accessing copies of their T4s, and submitting expenses. Employees can now get everything they need in one convenient self-service location without having to hassle your HR team.
3. PAPERLESS REQUESTS
Don't let mountains of paper requests take over your work space. Stacks of expenses, schedule changes and time off requests are very time consuming to sort through and have to be manually imported into multiple systems. Compare that to viewing all requests online on one unified system in just a few easy steps and what would you choose? That's what we thought.
The ability to submit requests online empowers your employees to be more self-sufficient and rely less on your HR team. With the ability to view remaining vacation and sick days, claimed expenses, and schedules, your employees have a better picture of what they are able to request before running into issues and consulting HR.
Having an integrated workforce management solution that encompasses scheduling, payroll, and other employee management functionalities helps free up time for your HR staff and empowers employees with easy to use self-service. Luckily, we've got the perfect solution to help your organization function more efficiently and make the workload easier on your HR team.
With Sparkrock's integrated All-in-One System you can comprehensively create employee schedules, manage payroll, and get accurate reporting data that you can trust. We have all the features we know you'll love, including:
Smart online shift scheduling and bidding
Convenient employee and
Easy-to-use applicant and
With Sparkrock, all of your information lives in one system to help your organization become more efficient and effective in accomplishing your goals. Our solution combines Finance, Workforce Management, Scheduling, Case Management and Donor Management into one easy to use, Microsoft-based platform.
An all-in-one system that can do it all? See it to believe it! If you're interested in scheduling a free, personalized demo we’ll walk you through the solution and show you how you can use it to transform your organization. If you're not ready to speak to a sales person yet, you can visit our Workforce Management page to see more details about our solution's functionality, register for our upcoming Workforce Management Product Tour webinar, or contact us to learn more.