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4 Ways Flexible Analytics Can Transform Your School District

Improving your students’ education and development is at the heart of everything you do. And in order to do that right, every part of your organization has to work together seamlessly. Your single biggest challenge is getting the right info to the right department at the right time. So why make it more complicated than necessary with siloed departmental communications and uniform reporting that doesn’t allow you the variety you need?

If you’re struggling to get information where it needs to go, and not getting the results you need, it’s time to consider the benefits of flexible reporting.

What is Flexible Analytics?

Flexible analytics is, simply: the key ability to leverage the power of data analytics easily and quickly, instead of the time consuming task of downloading data into excel or relying on IT every time you need that report.  Our research shows that when you don’t have flexible data analytic and reporting you are wasting over 30% of your time with inefficient data analytics. That 30% time savings mean you gain in more frequent data analysis, quicker reports for your board and operations, and real time decision making.

Data analysis needs to start with your ERP system’s online screens. For example, a Payroll Manager needs to see important information like FTE by Position right on-screen with instant access to the details so they can see which employees are working in which positions .  But with static reporting, you need to run an entire report on each, then compare. With flex reporting, you can immediately see the information and drill down into the details.

Flex reporting helps you transform your school district through targeted understandings of your personnel. And that gets you something even more important: speeding up and focusing back office processes so your front end can focus on bettering student outcomes.

How does flex analytics help you get there? Four ways:


1. It enables ad hoc reporting

“What’s the latest on our sick leave today?”

It’s an innocent enough question, and seemingly a simple one. But it can consume your whole day if answering it requires you to chase data from one system to another, all the while knowing your existing numbers are days, or even weeks, out of date.

But with flex reporting, collating up-to-date information between systems and analyzing the data across multiple criteria, you can:

  • Effectively and accurately answer last-minute requests, both simple or complicated
  • Be confident that you have the latest numbers, every time
  • Impress your stakeholders with quick response times

2. Get data visualization for better insights

One of the single best reasons to switch from static to flex reporting is that the former gives you all the data you need but not the tools to interpret it beyond narrow confines. Looking at a table of numbers, it can be hard to know exactly what the data means.

You need to be able to draw conclusions about how your performance data interacts and scales. You need to understand trends and patterns of data so you can make smart decisions going forward. You need the kind of data visualization flex reporting gets you:

  • Trend lines over time
  • How different data points are related
  • Comparisons against average, target, or baseline numbers to see how you’re performing at a glance

3. Drill down into specific trends

With static reporting, you might notice particular trends or patterns on your own, or at least learn how to tease them out of static data. But it can be difficult to get more information from which to draw your conclusions, or to see aspects of the data you’re missing on specific fronts.

Flexible reporting lets you click on individual charts and get more information, or adjust a chart to a different type to help you see the data in new ways. With flex reporting, you’re never at a loss to better understand the specific data you need, because it lets you:

  • Connect the dots, especially where correlation and causation isn’t immediately obvious
  • Draw better, more informed, solution-oriented conclusions
  • See the impact new initiatives have in accurate, up-to-date numbers

4. Make data-informed decisions

When dealing with data-driven decisions, successful organizations adhere to one, simple rule

Better data = better decisions.

You can’t base decisions on your gut feelings. You need to base them on real time information and trends. All so you can measure the direct impact your programs and initiatives are having so you can pivot, ramp up, or reinvent your goals as necessary.

Want to learn more about reporting for K12? Watch the webinar with co-founder Nicola Dickinson and Hamilton-Wentworth District School Board Controller of Business Services Nancy DeGiuli.

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